Job Description

Openings as of 9/20/2019
School Support Staff

  • Administrative Secretary (2019 - 2020 SCHOOL YEAR) JobID: 14804
  • Position Type:
    School Support Staff/Administrative Secretary

  • Date Posted:
    9/11/2019

  • Location:
    Sahuaro HS

  • Closing Date:
    09/25/2019

  • Hours Per Day:
    8.0
    Certification Status:
    NonCertified
    FTE:
    1.0
      
    CLASSIFICATION
    Administrative Secretary

    SUMMARY: Provides secretarial support to a site or department administrator. May have additional functions specific to area of assignment.

    MINIMUM REQUIREMENTS
    Three (3) years business office or clerical experience

    Customer Service Experience

    Verbal & written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions.

    Ability to work independently

    Computer Skills, to include word processing, spreadsheet, and database experience (Microsoft office)

    Basic Math Skills

    Any equivalent combination of experience, training, or education.

    PREFERRED QUALIFICATIONS
    Experience with Legal Contracts

    ADDITIONAL REQUIREMENTS AFTER HIRE
    FBI fingerprint background check (at employee’s expense).

    Proof of immunity to rubeola (measles) and rubella (German measles), or proof of MMR immunization.

    ESSENTIAL FUNCTIONS
    THE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED

    Greets visitors. Receives telephone calls, distributes calls or messages to appropriate personnel.

    Composes, types, and transcribes correspondence such as: reports, meeting minutes, announcements, bulletins, grants, evaluations, requisitions, handbooks, agendas, brochures and personnel forms. Processes confidential paperwork.

    Sorts, screens and prioritizes mail. Attaches relevant information.

    Assists office staff with registration, attendance, student records preparation and other specialized clerical functions and projects

    Maintains student, financial, correspondence files and personnel files and other documents such as program records. Forwards, receives and maintains cumulative folders on students.

    Schedules and coordinates appointments, conferences, in-services, and meetings.

    Maintains a ledger balance of operating expenses. Monitors and tracks account expenditures.

    Maintains records of purchase orders, invoices and requisitions. Contacts vendors for purchases, obtains quotes, evaluate price and quality, recommends selection.

    Orders office and instructional supplies as approved by supervisor. Maintains the supply inventory.

    Maintains absence records of staff, arranges for and informs substitutes of their working hours, and prepares timesheets.

    Serves as a resource to staff and public regarding District procedures and policies.

    Monitors, coordinates and trains student aides in office procedures and in the operation of office equipment. May monitor and train co-workers in office procedures and office equipment.

    Searches for and retrieves information from computer or paper files in response to requests.

    Prepares work orders for maintenance services.

    Coordinates travel and transportation arrangements. Maintains transportation requisition and logs.

    Recommends final grade to supervisor for COE students.

    Takes and/or transcribes dictation.

    Handles limited amount of money within established guidelines.

    MARGINAL FUNCTIONS
    May serve as a contact for school safety, law or probation enforcement, child protective services, contractors or project issues.

    Conduct and coordinate presentations as requested.

    MENTAL TASKS
    Communicating. Comprehending. Reads.

    PHYSICAL TASKS
    Work involves the performance of duties where physical exertion is not normally required to perform all aspects of the job. Assistance is available as required to perform physically demanding tasks. Work involves sitting for extended periods of time, requires moving from one location to another, reaching, stooping, bending, and holding and grasping objects. Visual weakness must not prohibit the performance of assigned duties. Verbal communicative ability may be required of public contact positions.

    COMMENTS
    2019-2020 SCHOOL YEAR
    LOCATION - Sahuaro High School - Broadway & Camino Seco Area
    WCL - Grade 7
    13.51 per hour
    1.0 FTE - 8 hours per day
    12 month position

    Positions less than 30 hours per week are not eligible for district benefits.

    Tucson Unified School District is committed to a policy of nondiscrimination based on disability, race, color, religion/religious beliefs, sex, sexual orientation, gender identity or expression, age, or national origin.







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